Scenario: Excessive Printing
Problem: Your school has been experiencing that many students don’t take classroom photocopies home with them. This has led to paper being wasted as teachers often have to reprint information for students as well as causing high expenses for the school. As a team, develop a project to decrease the amount of paper your school uses.
Project name: Paper Away
Group Members
Mary
Jake
Cecil
Project Goals
The aims and outcomes your hope to achieve.
The goal of this project is reduce photocopying at the school and still share information with students as needed by means of using a website instead of paper.
Success Metrics (KPIs)
Something that is clear, defined and measurable.
Printing is limited to worksheets only that students need to write on.
All other information and class materials are posted online on the website.
Reducing unnecessary photocopying with 30% within 6 months.
Stakeholders
These are all the people needed to make the project a reality. It includes stipulating each person’s title and responsibilities.
Mary, Jake and Cecil: Project Creators
TO BE ANNOUNCED: The website designer, training the teachers how to use the site and uploading the initial content unto the site.
Ms. Michaela Stevenson: School Principal
Mr. Roberto Garcia: Content creator for the site, providing the website designer with the initial content and thereafter updating the site information as needed.
Budget
This is an estimation of the total cost of the project.
Setup Cost – $ 1,580.00
Website design fee
Training for teachers on how to use website
Continuous Cost – $ 12/month ($ 144/year, covered by photocopying savings)
Website hosting monthly cost
Timeline and Schedule
A detailed breakdown of each phase of the project and the dates in which they will occur.
| Phase No. | Description | Timeframe |
|---|---|---|
| Phase 1 | Finding a website designer | 01 Feb – 08 Feb 2024 |
| Phase 2 | Create the website | 09 Feb – 02 Mar 2024 |
| Phase 3 | Upload documents onto the website | 03 Mar – 15 Mar 2024 |
| Phase 4 | Train teachers how to use the website | 16 Mar – 20 Mar 2024 |
Communication Plan
Includes the frequency, channels and participants of the communication throughout the project.
| What | When | How | Who |
|---|---|---|---|
| Project Check-ins | Daily | In Person | Project creators |
| Project Status Updates | Weekly | Zoom | Project creators and the school principal. |
| Website Creation Updates | As Needed | Zoom | Project creators, website designer and the content creator of the school |
| Website Content Uploads | Weekly | Zoom | Project creators, the content creator and the website designer |
| Teacher Training Scheduling | By 16 Feb 2023 | Zoom | Project creators, the website designer, the school principal and the teachers. |